Convene for the Cities Privacy Policy Summary
This document combines both the plain-language and full legal versions of the Convene for the Cities Privacy Policy.
It reflects Convene for the Cities' commitment to protecting user privacy and handling personal data responsibly and transparently.
Key topics covered include:
- Data Collection & Use
- User Rights & Choices
- eCommerce & Platform Responsibilities
- Third-Party Disclosures
- Data Security & Integrity
- International Transfers & Legal Frameworks
- Dispute Resolution & Contact Information
This policy applies to all users of Convene for the Cities' services, platforms, and related technologies.
Convene for the Cities Privacy Policy
At Convene for the Cities, we’re committed to protecting your privacy. This policy explains how we handle your personal information when you use our website, products, or services. We aim to make this easy to understand, transparent, and respectful of your rights.
What This Policy Covers
This policy applies to our websites, products, services, and tools. It covers how we collect, use, share, and protect your information.
Keeping Your Info Safe
We use secure systems, strong passwords, encryption, and strict employee access policies to help protect your data from unauthorized access.
Your Choices
You can choose what info you share, opt out of marketing emails, and ask us to update or delete your data.
Cookies & Tracking
We use cookies and similar tools to understand how you use our site and to improve your experience. You can control this in your browser settings.
Sharing Your Information
We don’t sell your personal information. We may share it with trusted third parties to help provide our services, but only under strict confidentiality.
Compliance and Audits
We will comply with data protection regulations like GDPR if requested by Client. We audit and monitor our privacy and security practices regularly. We require Clients to inform us in writing of compliances they desire to adhere to.
International Transfers
If we transfer data across borders, we make sure it’s protected using standard legal frameworks like Privacy Shield or equivalent.
How to Contact Us
Got questions about your privacy? Reach out anytime: [email protected] or write to us at: Convene for the Cities, 9213 U.S. Hwy 22 & 3, Clarksville, OH 45113.
Convene for the Cities Privacy Policy – Full Legal Version
This extended version of the Convene for the Cities Privacy Policy includes detailed legal references and regulatory context for full compliance and reference purposes. It is designed for use in legal, regulatory, and audit settings. For general purposes, please refer to the simplified summary version. All privacy compliance must be requested in writing by Client in order for their site functionality to be compliant. There are no exceptions. Without Client’s written request, only non-compliance will be assumed and provided.
Regulatory Compliance and Frameworks
Convene for the Cities may comply with the General Data Protection Regulation (GDPR) (EU) 2016/679, including data minimization, purpose limitation, storage limitation, and integrity and confidentiality principles if requested in writing by Client. We may also comply with the California Consumer Privacy Act (CCPA), U.S. state-level data protection laws, and are aligned with the EU-U.S. and Swiss-U.S. Data Privacy Framework (DPF) principles if requested in writing by Client.
Data Controller and Data Processor Roles
Convene for the Cities acts as a data processor for CLIENT organizations using our services and adheres to Article 28 of the GDPR regarding processor obligations. CLIENT organizations remain the data controllers responsible for determining the purposes and means of data processing.
Sub-Processor Obligations
Convene for the Cities ensures that all sub-processors are bound by written agreements consistent with the Standard Contractual Clauses (SCCs) adopted by the European Commission, where applicable. We conduct due diligence and ongoing oversight of our sub-processors and require them to provide adequate guarantees for data protection.
Cross-Border Transfers
Transfers of personal data outside the European Economic Area (EEA) are conducted based on adequacy decisions, SCCs, or other lawful transfer mechanisms under Chapter V of the GDPR.